If you have troubles with our electronic form, please email us, vendor@inveg.org,. Note: Please check with us if you are applying with a MLM such as Young LIving & Doterra vendor. 

We have a Monat, Doterra vendor for 2019. We are not accepting additional CBD vendors.

Spokane VegFest Vendor Application

Please complete this application thoroughly. Incomplete applications may result in a delayed response time. Application must be completed online via this form. Do not email, snail mail, or hand deliver your application as we will not be able to process it.
Booth Type

 

Indoor Exhibitors (Comfort & Convenience) may give away small food samples, product samples, and sell products and/or packaged food that is not meant for consumption at VegFest. All samples, products and marketing materials must be vegan. We will provide one 8’ x 2.5’ table, two chairs and A/C. Booth size is appx 10’ wide x 8’ deep.

*Local Small Business: We offer a discounted price to small businesses that are not a part of a larger business such as a multi level marketing organization. This discount is only for indoor vendors.

Outdoor Vendor vendors provide their own table, chairs and canopy(Optional).  There is no power available for outdoor vendors.  The standard booth space is appx. 10’x10’.

Late Donation You may add the late donation in the donation field at the end of the form if you are applying after the late application date.


Additional Donation after July 20

Rate after June 9

Early Rate Until June 9

Booth Type

$25 additional

$140*/160

$140*/160 / 2nd space $80

Indoor Exhibitor (for profit)

$10 additional

$80

$75 / 2nd space $37.50

Indoor Exhibitor (non-profit)

$15 additional

$85

$80 / 2nd space $40

Outdoor Vendor

$5 additional

$25

$25 / 2nd space $12.50

Animal Related Organization/Sanctuary

Type of Vendor
  • - select a vendor option -
  • ($160) Indoor Vendor
  • ($140) Indoor Small Business
  • ($75) Non-Profit
  • ($80) Outdoor Vendor
  • ($25) Animal Non-Profit
Additional Booth Space?
We offer great discounts on vendors who need a bit more space. Pay only 50% for additional booths.
-
+
Additional Booth Costs:
$0.00

Vendor Details

Please list the products/services that you will be promoting.
Please give us a quick overview of what you will be showcasing in your booth.
Are you providing samples? *
If you are Providing Samples, please describe them.
Many Vendors serving prepared food to the public require having a food permit at the event which has an additional cost. Please contact us and the Spokane Regional Health District for Details. A health inspector may show up the day of the event. Health permits MUST be filed more than 2 weeks before the event so please contact us ASAP if serving food. Visit https://www.srhd.org/services/tfe.asp to see a list of exempt foods that do not require a permit.
Will you be serving/sampling food? *
If yes, be sure to read condition 6 on Terms and Conditions clearly.
Who referred you to Spokane VegFest:
If someone referred you to us, can you please share?
Is this your first vegfest?
Past Spokane VegFest Feedback:
Thank you for joining us again this year! Is there any feedback you have for the Spokane VegFest team which would help us make the event even better?

Vendor Options

Special Location Request?
Is there a specific location which you would prefer to be placed, or is there a friend's business which you would like to be near? We cannot guarantee placements but we will do our best.
Please describe where you want to be located, or which company you want to be placed near:
Electricity (check one of the below options)
If electricity is needed, list the devices and amps required.
Indoor Vendors: Simple electronics are not of concern such as laptops, tablets or cell phones. We need to know about electronics that are high wattage. Note that we cannot guarantee electrical outlets for each exhibitor. We will prioritize food vendors and then reserve outlets for exhibitors on a first-come, first-serve basis. We will let you know whether we can meet your request.

Be sure to bring extension cords and power strips in case you need to share with a neighboring Vendor. No butane burners allowed.

Outdoor Vendors: Power is very limited outside and we traditionally do not provide power to outdoor vendors. Please contact us if you need power outside. We recommend upgrading to an indoor booth if you need power.

Sponsorship Upgrade

Sponsoring Spokane VegFest is a great way to promote your organization. Please email us at vegfest@inveg.org if you have any questions about sponsorships.
Interested in sponsoring Spokane VegFest?

Sponsorship Benefits

Top Dogs ($2,500)

 Cool Cats ($1,000)

Happy Hens ($500)

Bountiful Bunnies ($300)

 

X

X

X

X

Name listed in the INVeg Newsletter

    X (6)

     X (4)

     X (2)

     X (2)

Receive INVeg Membership Discount Card(s)

X - prominent placement

X

X

X

Logo placement on INVeg website

X

X

X

X

Name listed on VegFest Facebook page

X

X

X

 

Verbal announcement at VegFest

4 tables

2 tables

2 tables

1 table

Vendor Booth

X

X

 

 

Prime Vendor Booth Location

X – prominent placement

X

 

 

Hang your banner at VegFest entrance

X

 

 

 

Logo on VegFest Billboards

 

Deadline for blurb text for INVeg e-news (all levels): June 9

Deadline for logo to appear on billboard/ads ($2500 level): May 26

Upgrade to Sponsor Level (Optional)
INVeg/Spokane VegFest is a 501c3 Non-Profit. All Donations Are Tax Deductible.

Volunteer Staffing Option

Do you need additional support for the day of the event? We can offer a volunteer to help make the day easier. We charge simply because we do not have many volunteers at the event so we have to make sure we have you covered for the day.
Will a representative from your organization be present for Spokane VegFest? *

Day of Event Contact Info

Would you like volunteers for your booth?
We ask for a $60 donation for each volunteer for the day. We charge because we have a very limited number of volunteers.
-
+
Donation for volunteers
$0.00

Donations

Spokane VegFest Raffle

Spokane VegFest is a very expensive event to put on and vendor fees do not cover all the costs so we have a raffle to add a bit more income to the event. We would appreciate it if you could donate a gift to the raffle.
Would you like an additional opportunity to show off your products/services by donating an item to our raffle? *
Please describe the raffle prize:
Please package your raffle item in a decorative basket and mail it to:

2020 S D St
Spokane, WA 99224

or bring it with you on the event day.

DO NOT SHIP TO OUR PO BOX.

Spokane VegFest Volunteer Gifts

We would like to give away giftbags to our volunteers. Would you be open to donating items to our volunteers? We have about 40 volunteers at the event. You may ship these ahead of time or bring them with you on the day of the event.
Would you donate items to our volunteers? *
Please describe the volunteer gift:
Please bring day of event or mail them to:

2020 S D St
Spokane, WA 99224

DO NOT SHIP TO OUR PO BOX.

Spokane VegFest Giftbags

We pass out items in the beginning of the event for first come attendees. Would you like to have your items showcased? We prefer donations of 100-500 items.
Would you donate items to our giftbags? *
Please describe the gift bag donation:
Please bring day of event or mail them to:

2020 S D St
Spokane, WA 99224

DO NOT SHIP TO OUR PO BOX.
Additional Donation to INVeg/Spokane VegFest
Would you like to donate a bit extra to help us put on this community building event?
Vendor Total Cost
$0.00

Spokane VegFest Terms and Conditions

Please initial agreement with your mouse or draw on your screen for every term and then sign at the bottom of this page.

1. Definitions:
In this agreement, "Vendor" refers to any Sponsor, Vendor, Business or Organization selling or giving away food or products or presenting information at a booth or stand at Spokane VegFest. "Spokane VegFest" refers to the organizers of the event as well as the parent organization INVeg.
Initial Agreement
2. No Animal-Based Products
In keeping with Spokane VegFest core principles, all items displayed, advertised, sold, or sampled during the event may not be or contain any animal products. This includes but is not limited to: meat, poultry, fish, dairy, eggs, honey, gelatin, and other animal- based additives. This also includes items made from or with animal fur, leather, hides, feathers, wool, horns or silk. Merchandise should not be tested on animals. Violators may be removed from festival upon inspection and booth will not be refunded, if unwilling to remove animal derived items.

I understand that the below listed food items are NOT vegan:
Milk
Honey
Meat
Poultry
Fish
Shellfish
Butter
Jello
Beeswax
Initial Agreement
3. Deadlines and Refunds:
  1. Each exhibitor must submit an individual application and payment.
  2. Payment is required to hold space at event. Applications without payment will be void.
  3. NO Refunds unless Vendor's application has been rejected by Spokane VegFest. Contact us if you need to cancel your spot and we may offer a 1/2 refund on a case by case basis.
  4. Should any contingency interrupt or prevent the holding of Spokane VegFest, including but not limited to inclement weather, war, terrorism, or lockouts, the event coordinators and Spokane VegFest shall in no way be liable to exhibitors. Should any contingency prohibit the event from taking place as scheduled, event coordinators will make their best effort to reschedule the event on a weekend day as near to the original date as possible.
Initial Agreement
4. Payments and Reservations:
  1. Vendor information, agreement, payment, and contract are submitted via Vendor online portal. Full payment must be made by 3 days before event including any late fees.
  2. Vendor booths will be subject to Spokane Vegfest's final approval & space availability.
  3. Spokane VegFest reserves the right to accept or decline any application at its discretion.
  4. Food carts or other similar vehicles will also need special permits in order to set up on OC Fair & Event Center grounds. The number of spaces is limited and will be filled on a first-come, first-served basis.
Initial Agreement
5. Setup and Tear Down:
  1. Indoors booths: appx. 10’x8’ space.  Spokane VegFest will provide 8'x2.5' tables and 2 chairs. Vendors should provide their own tablecloths and booth decorations such as pull up banners.
  2. Outdoors booths: 10'x10' space - Vendors are responsible for the entire set up from canopies to furniture. If Vendor brings their own canopy, Vendor must ensure that their canopy is flame-proof, secure their canopy with sandbags or concrete blocks.  Spokane VegFest will not provide Vendor with any items or services outside of access to electricity.
  3. Setup begins at 7:00 am. Exhibitors must be ready for operation by 9:30 am.
  4. Exhibitors must staff their tables during the entire event from 10:00 am to 6:00 pm.
  5. Vendors are responsible for setting up and tearing down their OWN equipment. Vendor spaces must be surrendered in the same condition in which they were when received.
  6. Electricity will be available to indoor booths at a first come first serve basis. Please let us know if your electrical devices require anything other than a standard electrical outlet.
  7. If you need to hang a banner, you need to supply your own banner stands.  Banners cannot be attached to any walls, trees or buildings.
  8. Exhibitors must have clearly displayed signs, which identify name, products, and prices where applicable.
  9. No Vendor may break down booth prior to 6 pm.
Initial Agreement
6. Food-Related Vendors:
Many Vendors serving prepared food to the public require having a food permit at the event which has an additional cost. Please contact us and the Spokane Regional Health District for Details. A health inspector may show up the day of the event.

Health permits MUST be filed more than 2 weeks before the event so please contact us ASAP if serving food. Visit https://www.srhd.org/services/tfe.asp to see a list of exempt foods that do not require a permit.
Initial Agreement
7. Zero to Waste and Environmental Friendly:
  1. Styrofoam can NOT be used for the attendees.
  2. In order to present a green event and to reduce trash, food samples should have minimal packaging and compostable utensils to be used. 
Initial Agreement
8. Legal Claims
Vendors agree to make no claim for any reason against event staff, coordinators, volunteers, INVeg officers, Spokane VegFest, and Spokane Community College for loss, theft, damage, or destruction of goods, nor for injury to themselves, employees, volunteers, or visitors incurred at the event. Vendors will not interfere with the safety, success, and effectiveness of VegFest. This includes, but is not limited to, behavior, display materials, literature, venue equipment, or operations, unusual odors, or extending beyond Vendor space and/or blockage of public passageways.

Vendors may not solicit/sample to/or petition attendees beyond the confines of their booth.

Music and/or recordings must not interfere with neighboring booths.

Vendor agrees to comply with all the regulations of the facility hosting the Festival and all federal, state, and municipal laws, including health and safety. Vendor agrees to be responsible for collection and reporting of sales tax as required by law. Vendor shall be responsible for obtaining all licenses, permits, health certificates or items required by governmental agencies in order that Vendor’s booth/concession may be lawfully operated.
9. General Vendor Rules
Spokane VegFest has full authority to stop Vendor from operating, without refund, should Vendor sell or promote products and/or services other than those stated in Vendor’s application.
  1. The following items are strictly prohibited from being sold, displayed, distributed, or used by Vendor:
    1. Illicit Drugs
    2. Smoking and Cigarettes
    3.  Firecrackers, Fireworks, or Similar Items
    4. Weapons and Firearms
    5. Vulgar, Offensive, Sexually Explicit, or Obscene materials as judged by Spokane VegFest, and such judgment shall be final.
  1. Vendors shall not share or sublease any part of their booth space for any other business.
  2. Vendor shall not modify, adjust, damage or remove any part of their booth.
  3. Vendor may be requested to remove a product or service displayed at the Festival at the sole discretion of Spokane VegFest if deemed unsuitable by Spokane VegFest, and such decision shall be final. Vendor agrees that Spokane VegFest shall not be liable for any damages or losses, pecuniary or otherwise, foreseen or unforeseen, incurred by Vendor as a result of such action.
  4. Vendor is prohibited from soliciting, selling, and promoting its products/services, including but not limited to, distributing fliers, greater than ten (8) feet around Vendor’s booth.
  5. Vendors using amplified sound must place their sound systems within the rented booth space, and the sound level shall not exceed 30 decibels. Non-compliance with these rules pertaining to amplified sound, after the first warning, shall result in expulsion of vendor from the festival.
  6. Vendor agrees to be held responsible for Vendor’s (and Vendor’s staff’s) own actions within Festival grounds that may result in additional fines by the city, county, or other levels of government, i.e. oil spills.
  7. Vendors agree to permit photographs and video to be taken of them, their volunteers, and their booths at Spokane VegFest, to be used for the purposes of future promotion and advertising of the event. All photographs/video footage will be the property of Spokane VegFest.
  8. Spokane VegFest reserves the right to remove any Vendors from the Festival.
10. Media Release & Social Media Requests:
Spokane VegFest may take photos and video of you and your exhibit table and use it for our promotions.

(Recommended) SOCIAL MEDIA – Please take a moment to share the Facebook event on your social media accounts. The more people that know about Spokane VegFest, the bigger success it will be. Thank you.

Facebook Event - Please do not create unique Spokane VegFest events but instead add the official Spokane VegFest event to your company calendar.
11. No Forced Graphic Imagery
Spokane VegFest is both a celebration of veganism and a place for information about plant-based living. With this double function in mind, Spokane VegFest recognizes the necessity of graphic imagery as an education tool, but wants to maintain the idea of celebration.

We allow graphic imagery, but please keep the following guidelines in mind: Any graphic imagery that attendees are forced to see is not allowed. If literature has a graphic image on the front page, we ask that it be hidden by a blank piece of paper. Graphic images inside of literature are acceptable and may still be distributed (please specify in the product description). If you have any questions, please contact us. We reserve the right to disallow any graphic imagery that does not fit within these guidelines on the day of the festival.
This agreement states the entire contract between, INVeg/Spokane VegFest and the Vendor. No changes will be valid unless agreed to by both parties in writing.

Payment Options & Submit Application

How would you like to pay?
You may either send us an electronic payment through paypal using your credit card or mail us a check.
Amount To Pay Today
After you click Submit, you will pay this amount on the next page using Paypal, Credit Card or mailing us a check.
$0.00

 

PDF Form: We no longer allow vendors to use the PDF form because it is out of date. If you need a paper copy for your company, you can use it for internal record keeping but we still request everyone to use the digital form provided below. Do not use PDF FORM to apply for event, if you need a pdf copy, click here.